The Executive Assistant is to ensure the efficient operation of administrative tasks for CEK RN Consulting, Inc. The incumbent will work under broad guidelines, select the best course of action from a number of alternatives, and set their own priorities based on a review of the work to be performed and their knowledge of program and office procedures. The incumbent will perform a wide range of administrative tasks related to correspondence, files, and calendar management; work coordination; customer service; fielding of questions; information gathering; and compilation of reports.
The Executive Assistant will work directly for the Executive Director and the Director of Operations. They must be able to work independently, prioritize work assignments, and demonstrate an office professionalism and be able to work well with all staff and the public. They must be proficient and knowledgeable in Word, Excel, PDF and other software systems as required.
Typical duties include, but not limited to:
- Coordinate Executive Director’s calendars and set up team meetings
- Establish office procedures
- Design filing systems
- Implement policies and procedures
- Maintain efficient work flow
- Resolve day-to-day operational problems, notification of issues and coordination of resolutions with Executive Director and/or Director of Operations
- Respond to phone calls
- Sort paper and electronic mail
- Organize, expedite, and follow up on projects
- Coordinate information flow by acting as liaison among executives, staff, other employees, and the public
- Any other duties as assigned.
